Have you ever felt there just isn’t enough time throughout your day? Or have you ever felt you are always busy, but actually hard to keep up your tasks on time?
From clean your room or plan a trip to decorate the house or plan a wedding, being productive isn’t just about work but also on every aspect of our lives.
Are any practical ways to actually improve our efficiency without sacrificing quality?
Here, I want to share with you the 2 secret methods that world-class billionaires are using including Bill Gates himself.
1. Use Your Checklist
Believe it or not, there is a very simple “secret” to solve the problems you are facing everyday FASTER.
Professions with the highest pressure are using this “secret” to accomplish the most complex tasks.
”Surgeons use it to save lives, engineers use it to build skyscrapers, pilots use it to safely fly 80-ton piece of metal through the air.”
YouTube video artist and minimalist Matt D’Avella, shared this open secret: It is a checklist.
A Checklist not only can be used to improve your productivity, but it can also make you become more creative and beat “unconscious procrastination”.
Checklists are made for tasks to help us reduce errors caused by memory defects.
The difference between a checklist and a to-do list is that the to-do list lists “what to do” and the checklist emphasizes steps of “how to do it”.
If you often complain that you have the memory like a fish, a simple checklist can easily help you in all aspects of your life. For example, you can use it to make a monthly/weekly/daily schedule, before starting a project, or before a business trip…etc.
APPs recommended for creating checklists:
- iPhone Reminders – the most convenient
- Todoist – balance power with simplicity
- Habitica – make to-do tasks like a game
2. Plan Your Day The Night Before
Jim Rohn once said: “Don‘t begin the activities of your day until you know exactly what you plan to accomplish. Don’t start your day until you have it planned.”
Many people focus on getting the most important and hard work done in the morning, while the most efficient people value the night before more. They know that what they do the night before is as important as what they do every morning, and that “after work” work is even more likely to get you speed up towards your goals.
A 100-year-old strategy for helping people become more productive at work – The Ivy Lee Method. It taught that: before you go to bed every night, set aside 15 minutes and write down 3 important projects and 2 life tasks you want to accomplish tomorrow.
Then start each day by doing these 5 things and make sure to render the best possible quality for every each one of them.
By doing this, you can not only accomplish more with less time, but can also get more inspiration from the work you done.
On the contrary, if you don’t know exactly what you are going to do tomorrow by the night before, you will find yourself work very hard and stay busy with no efficiency.
If you establish a basic blueprint for each day, you are more likely to add more values to your life.
This is one of my morning routines for your reference:
- 30 minutes Exercise / 30 minutes meditation / 20 minutes shower / 30 minutes breakfast.
- 30 minutes of fast reading.
- 120 minutes of deep work.
- Social media.
1. A plan should not be rigid. You can adjust it weekly/daily according to your personal preference and specific situation. It needs to become a useful tool to help you cope with change.
2. The first hour after getting up is the most important time of your day. Ideally, you should spend this hour on meaningful activities instead of checking your phone.
3. Don’t take too many tasks for 1 day and don’t be afraid to say no sometimes.
APPs recommended to plan:
- ios calendar – convinient
- Google calendar – widely used
- Monday.com – best for team tasks follow up